Privacy Statement

Protecting your personal information is important to Molok Oy. This Privacy Statement provides information on how Molok Oy uses your personal information in accordance with applicable legislation. We may make updates to this privacy statement as our business evolves or according to changes in legislation, so we ask you to visit this page from time to time.

When you use our services, our website, or contact us, you agree that we will process personal information about you in accordance with this privacy statement. If you do not accept these terms and conditions, we may not be able to serve you in the best possible way.

Controller

The data controller is Molok Oy, Business ID 2784446-5 and its registered office is at Nosturikatu 16, 37150 Nokia, Finland. Tel. +358 10 3429 400, fax +358 10 3429 450, e-mail address molok@molok.com.

Contact

Molok Oy's contact person is Anne Huhtala, tel. +358 10 3429 105, e-mail address: tietosuojavastaava@molok.com.

The purpose for which your personal data is collected

We collect, retain and process personal data about you only for pre-defined purposes. The main uses are:

  • Replying to your customer communications and contact requests by email, SMS, phone or mail
  • Targeting products or services to you
  • For statistical analysis (market analysis, evaluation of campaign effectiveness, etc.)
  • Fulfillment of our contractual obligations
  • Business development
  • Administrative purposes related to the security and access to Molok Oy systems, platforms, secure websites or applications
  • Logistics

What data is collected about you and from where

The term "personal data" in this Privacy Statement refers to any information that may identify you. Such data includes for example: first name, last name, address, (mobile) phone number and email address.

We may collect personal data through a variety of channels, including websites, contact service, social media, customer communications and events (customer events and meetings, trade fairs). We may combine personal data we collect through individual sources (e.g. websites) with personal data collected from other sources (customer events and meetings, trade fairs).

 

The basis on which your personal data is processed

We make sure that we always have a legitimate reason to process your personal data. We may process your personal data on a variety of grounds. We will process your data within the terms of this statement and comply with legal obligations. We may also process your personal data in the legitimate interest of conducting and developing our business and offering our services. Some personal data is processed with your consent.

Who handles your data

As a general rule, your personal data will be processed by our company staff in the performance of their duties. We may outsource some processing of personal data, such as with computer systems used to store and process personal data. In doing so, we agree to maintain the confidentiality and the processing of your data in accordance with the law.

Disclosure / transfer of personal data

Molok Oy may disclose your personal data to subcontractors located inside or outside the European Economic Area (EEA) for the purpose of processing personal data on behalf of Molok Oy. We may disclose your personal data outside the EU in situations where the servers of the systems we use are located outside the EU. We will ensure that the processing, transfer and storage of your data is carried out in accordance with the requirements of the law and with adequate safeguards.

Your personal data may be disclosed to fulfill contractual obligations or as required by law / competent authority. Molok Oy does not sell or rent your personal data to other parties.

Retention period

Molok Oy does not store your personal data for longer than is necessary for their intended purpose or as required by agreement or legislation (e.g. the Accounting Act). However, the retention periods for personal data may vary depending on the intended use and the situation. If a person withdraws consent to our processing of personal data, we will keep the information about the ban and relevant contact information so that we can enforce the ban.

Protection of collected personal data

The databases on which data are stored are technically and physically protected so that third parties do not have access. Access to data is only to those where it is necessary for the performance of appropriate tasks. Our electronic connection is SSL (Secure Sockets Layer) protected. Personal data stored in the register is kept confidential. Our premises are protected and locked.

Why we use cookies?

We use cookies on our web site. Cookies are designed to make the web service user-friendly and guarantee the smooth operation of the site. Cookies are utilized for analyzing and developing the use of the online service as well as for targeting and optimizing marketing. Cookies cannot identify users and do not cause any damage to the user's device.

What are cookies?

Cookies are short text files that a web service stores on your computer or your mobile device when you visit our site. Cookies often recognize visits to a particular site and make it easier for the next visit to the site (e.g. selected language, display settings, viewed pages).

How do we use cookies?

We collect the data in the cookie if you have accepted cookies. We use Hubspot Analytics and Google Analytics services. With those services, we track the number of visitors and their behavior on the site. We may use this information for web site development as well as marketing targeting and optimization.

How to manage cookies?

You can freely manage your use of cookies and, if you want, turn off the function. For example, in the Internet Explorer Browser's Tools menu, you will find Advanced Privacy Settings in Internet Options where you can choose how cookies are handled. However, please note that cookies are necessary to perform some of our online services.

Reviewing your personal information

You have the right to request that we correct any inaccurate or outdated or otherwise incomplete personal information about you. You also have the right to review what personal information we hold about you.

You have the right to withdraw your consent at any time. If you wish to prohibit processing of your personal data for direct marketing purposes, you may request that your personal information be deleted from our register.

You can contact us, for example, by sending an email to tietosuojavastaava@molok.com or by letter to: Molok Oy, PL 90, 37101 Nokia, Finland. We ask you to provide your name, address and phone number and attach a copy your passport, driving license or other identity card to your post so that we can confirm your identity. A data subject may have the right to data portability if the data is such that this right is applicable. You have the right to lodge a complaint with a supervisory authority.